WEST SURREY SHADOW AUTHORITY
STANDARDS COMMITTEE
WORK PROGRAMME
June 2026 – March 2027
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Version History |
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Version |
Notes |
Author |
|
V2 26/06/26 |
Second draft – cleared by Susan Sale |
AG |
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V3 24/08/26 |
Third draft – cleared by Susan Sale |
SCS |
|
Meeting Date |
Number of Items |
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06/07/2026 |
5 |
|
02/09/2026 |
8 |
|
02/11/2026 |
17 |
|
15/12/2026 |
3 |
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18/01/2027 |
1 |
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09/03/2027 |
3 |
|
Meeting Date |
Item |
Description |
Portfolio Holder |
Report Author |
Contact |
Date Added |
|
06/07/2026 |
Election of Chair and Appointment of Vice Chair |
To elect a Chair and appoint a Vice Chair for the West Surrey Standards Committee for the Shadow Period |
N/A |
N/A |
Susan Sale |
26/06/2026 |
|
06/07/2026 |
Review of 26/27 Shadow Authority Meeting Times |
A report considering the review of shadow meeting times as resolved at the inaugural shadow council meeting. |
Cllr Victoria Kiehl |
Susan Sale |
Vicky Hibbert |
26/06/2026 |
|
06/07/2026 |
Appointment of Independent Persons for WSSA |
To appoint at least one Independent Person for the shadow period. |
Cllr Victoria Kiehl |
Susan Sale |
Arabella Davies |
26/06/2026
|
|
06/07/2026 |
Update on the Member Development Programme -1 |
To provide an update on the Member Development Programme for the Shadow Year. |
Cllr Victoria Kiehl |
Susan Sale |
Cath Rose / Anna Miller |
26/06/2026
|
|
06/07/2026
|
Shadow Authority Constitution Updates |
A report to notify the West Surrey Standards Committee of changes needed to the constitution including arising from executive decisions and minor ones under the Monitoring Officers delegations. |
Cllr Victoria Kiehl |
Susan Sale |
Susan Sale |
26/06/2026
|
|
02/09/2026 |
Update on the Member Development Programme -2 |
To provide a further update on proposals
for the Member Development Programme for the Shadow |
Cllr Victoria Kiehl |
Susan Sale |
Anna Miller |
26/06/2026 |
|
02/09/2026 |
Appointment of Additional Independent Person(s) |
To appoint an additional Independent Person for the shadow period.
|
Cllr Victoria Kiehl |
Arabella Davies |
Susan Sale |
30/07/2026 |
|
02/09/2026 |
Social Media Policy |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Deborah Davies |
Susan Sale |
06/08/2026 |
|
02/09/2026 |
Gifts & Hospitality Guidance |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Deborah Davies |
Susan Sale |
06/08/2026 |
|
02/09/2026 |
Member Conduct Complaint Arrangements |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Deborah Davies |
Susan Sale |
06/08/2026 |
|
02/09/26 |
Governance Arrangements for Constitution Work |
To propose that the Constitution Sub Committee becomes a Working Group of the Standards Committee |
Cllr Victoria Kiehl |
Susan Sale |
Susan Sale |
06/08/2026 |
|
02/09/2026 |
Terms of Reference of the Employment Committee |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Deborah Davies |
Susan Sale |
06/08/2026 |
|
02/09/2026 |
Review of the Member Officer Protocol |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Deborah Davies |
Susan Sale |
06/08/2026 |
|
02/11/2026 |
Schedule of Meetings for West Surrey Council 27/28 |
To make recommendations to WSSA full council for the schedule of meetings for 27/28. |
Cllr Victoria Kiehl |
Susan Sale |
Vicky Hibbert |
26/06/2026
|
|
02/11/2026 |
Finance Procedure Rules |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Vicky Radford |
Susan Sale |
06/08/2026 |
|
02/11/2026
|
Contract & Procurement Procedure Rules |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Contract & Procurement Workstream |
Susan Sale |
06/08/2026 |
|
02/11/2026 |
Council Procedure Rules |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Deborah Davies |
Susan Sale |
06/08/2026 |
|
02/11/2026 |
Review of Proper Officer Designations |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Vicky Hibbert |
Susan Sale |
24/08/2026 |
|
02/11/2026 |
Responsibility for Functions |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Vicky Hibbert |
Susan Sale |
24/08/2026 |
|
02/11/2026 |
Officer Decision Making Protocol |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Susan Sale |
Susan Sale |
24/08/2026 |
|
02/11/2026 |
Petition Scheme |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Vicky Hibbert |
Susan Sale |
24/08/2026 |
|
02/11/2026 |
Review of Audit & Governance Committee Procedure Rules and Terms of Reference |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Deborah Davies |
Susan Sale |
24/08/2026 |
|
02/11/2026 |
Review of Employment Committee Procedure Rules and Terms of Reference |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Susan Sale |
Susan Sale |
24/08/2026 |
|
02/11/2026 |
Review of the Articles of the Constitution |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Deborah Davies |
Susan Sale |
24/08/2026 |
|
02/11/2026 |
Budget Procedure Rules |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Vicky Radford |
Susan Sale |
24/08/2026 |
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02/11/2026 |
Budget and Policy Framework Rules |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Vicky Radford |
Susan Sale |
24/08/2026 |
|
02/11/2026 |
Post Vesting Day Scrutiny Arrangements |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Vicky Hibbert |
Susan Sale |
24/08/2026 |
|
02/11/2026 |
Company Governance Protocol |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Michael Graham |
Susan Sale |
24/08/2026 |
|
02/11/2026 |
Post vesting Day Licensing Committee Procedure Rules and Terms of Reference |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Deborah Davies |
Susan Sale |
24/08/2026 |
|
02/11/2026 |
Post Vesting Day Planning Committee Procedure Rules and Terms of Reference |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Deborah Davies |
Susan Sale |
24/08/2026 |
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15/12/2026 |
Scheme of Officer Delegations |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Susan Sale, Deborah Davies & Vicky Hibbert |
Susan Sale |
24/08/2026 |
|
15/12/2026 |
Delegations to Executive Members |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Susan Sale, Deborah Davies & Vicky Hibbert |
Susan Sale |
24/08/2026 |
|
15/12/2026 |
Proper Officer Designations |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl
|
Susan Sale, Deborah Davies & Vicky Hibbert |
Susan Sale |
24/08/2026 |
|
18/01/2027 |
Report from the Constitution Sub Committee: West Surrey Council Constitution |
A report to the Standards Committee recommending the final version of the post vesting day West Surrey Council Constitution for recommendation to the Shadow Authority |
Cllr Victoria Kiehl |
Susan Sale |
Susan Sale / Vicky Hibbert / Arabella Davies |
26/06/2026 |
|
09/03/2027 |
Annual Report of the Monitoring Officer |
To receive a report from the Monitoring Officer regarding Standards matters that have arisen during the Shadow Period including member conduct matters |
N/A |
Susan Sale |
Susan Sale / Vicky Hibbert / Deborah Upton |
26/06/2026 |
|
09/03/2027 |
Adoption of Member's Allowance Scheme for West Surrey Council |
To make recommendations to WSSA full council for the adoption of a member's scheme of allowances. |
Cllr Victoria Kiehl |
Susan Sale |
Susan Sale |
26/06/2026 |
|
09/03/2027 |
To receive a provisional work programme for The West Surrey Council Standards Committee |
To consider work programme for the Standards Committee and its sub committees for the 2027/2028 municipal year |
Cllr Victoria Kiehl |
Susan Sale |
Susan Sale / Vicky Hibbert / Arabella Davies |
26/06/2026 |
|
09/03/2027 |
Appointment of Independent Persons |
A report from the Interim Monitoring Officer regarding the appointment of independent persons post vesting day. |
Cllr Victoria Kiehl |
Vicky Hibbert/Arabella Davies |
Susan Sale |
09/07/26 |